BM Accounting Services Limited
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Clinic Payroll Management

On-Time Payroll, MPF Compliance, Every Staff Type Handled

Private clinic payroll is structurally more complex than most small businesses. Full-time nursing and reception staff and part-time allied health practitioners each have standard payroll, MPF contributions, and IR56 employer return obligations. Self-employed locum doctors working on a session fee or commission basis require session records and annual IR56M reporting — not MPF enrolment. BM manages payroll and contractor records for over 100 Hong Kong clinics, handling every staff type and engagement structure correctly, every month.

Where Clinic Payroll Goes Wrong

The most common payroll problems BM sees when onboarding new clinic clients: self-employed locum doctors reported under IR56M annually but session records not maintained during the year; where the locum arrangement is closer to employment, the 60-day MPF threshold goes untracked with no system in place; IR56F forms missed when staff leave mid-year; payroll calculations that don't separate basic salary, overtime, and allowances in the way IRD expects; and Chinese New Year catch-up payments processed with the wrong MPF contribution base. Each of these creates a compliance tail that grows quietly until it's audited.

Who This Suits

  • Clinics with 2 or more full-time staff
  • Clinics employing part-time or sessional / locum practitioners
  • GP or dental clinics processing monthly overtime and attendance bonuses
  • Clinic groups with multiple locations needing unified payroll
  • New clinics setting up payroll for the first time

What's Included

Monthly payroll calculation (basic salary, overtime, allowances, commissions)
MPF calculation and timely remittance within the 10-day window
Monthly payroll records and bank transfer instructions
Annual IR56B employer return for every employee
IR56F filing and final settlement on staff departure
IR56E notification filing for new hires within the required timeframe
IR56G filing for employees departing Hong Kong permanently
60-day threshold tracking for casual staff and locum arrangements assessed as employment
Locum doctor commission and session fee calculation with IR56M annual reporting
Payroll reports and secure record archiving
Salary documentation support for labour disputes and IRD enquiries

How It Works

01

Provide Staff Data

Submit employment contracts, salary details, attendance records, and any changes for the month. We'll tell you exactly what format works best.

02

BM Reviews and Calculates

We verify all payroll data, checking MPF thresholds, IR56 obligations, and staff type classifications, before producing the final payroll.

03

Payment and Filing

We deliver bank transfer instructions, submit MPF within the 10-day window, and handle all IR56 filings on the correct schedule.

What You Get

Monthly payroll delivered accurately and on time, every month
IR56 series correctly filed for all employee types; self-employed locum doctors reported under IR56M
MPF submitted before the 10-day deadline with no surcharge risk
60-day threshold monitored for casual staff and locum arrangements assessed as employment
Clean payroll records that support tax deduction claims at year-end
No compliance tails from overlooked obligations

What Happens If This Is Handled Incorrectly

Late MPF remittance carries a 5% surcharge on the outstanding contribution. Repeated late payment is a criminal offence under the MPF Schemes Ordinance. Missing IR56 filings attract penalties from IRD. Incorrectly classifying locum or part-time staff creates Employment Tribunal exposure. These errors compound: a misclassification in month one typically runs uncorrected through all twelve months, and is discovered only when the annual audit or an IRD query forces a review.

Get a Payroll Management Quote

Tell us your staff count, staff types, and current payroll setup. We'll provide a fixed monthly quote within 24 hours.

WhatsApp for Free Quote