Consultation Income, Medical Costs, and Operating Expenses: Every Category Tracked, Every Month Clear
A private clinic's finances have two sides that must be managed together. On the income side: consultation fees arrive via cash, cheque, credit card, EPS, medical vouchers, insurance reimbursements, and panel payments — each requiring separate reconciliation against bank receipts and monthly income statements. On the expense side: drug and consumable costs, staff costs, rent, utilities, equipment finance, and supplier payments each need their own category. BM handles both sides for over 100 Hong Kong private clinics, giving clinic owners a clear monthly view of income, spending, cash flow, and profitability.
How Untracked Income and Expenses Hide Real Problems
The income and expense situations BM most commonly sees in new clinic clients: consultation income recorded as a single total with no breakdown by payment method, so bank receipts can never be properly reconciled; cash and card payments combined in one line with no daily or weekly tally, making discrepancies impossible to trace; medical voucher and insurance reimbursements not matched against the original consultation records; drug and consumable costs combined with other variable expenses in a single line, impossible to benchmark against revenue; and quarterly or annual invoices recorded in the month of payment rather than spread correctly, creating cost spikes that distort the monthly profit picture.
Who This Suits
- Clinics whose accounts show a single undifferentiated 'expenses' line
- Clinic owners who want to benchmark drug costs against revenue month on month
- Practices with equipment on hire purchase or operating lease needing correct accounting treatment
- Multi-doctor or multi-room clinics needing cost allocation by practitioner or service line
- Clinics preparing to expand and needing to understand current cost structure first
What's Included
How It Works
Map Income Sources and Cost Structure
We establish the income categories for your clinic — payment methods, insurance schemes, and panel arrangements — and build an expense framework category by category, so records reflect how the clinic actually operates.
Set Up Ongoing Income and Expense Tracking
We establish a consistent monthly process for recording consultation income by payment method, reconciling bank receipts, categorising expenses, and applying correct accrual treatment for depreciation and periodic invoices.
Monthly Reporting and Alerts
We deliver a monthly income and expense report with key ratios, flag any category moving outside its normal range, and provide clear visibility into cash flow and profitability each month.
What You Get
Why Unstructured Income and Expense Tracking Creates Hidden Losses
Without structured income and expense management, clinics face two classes of hidden loss. On the income side: unreconciled bank receipts mean discrepancies go undetected for months; unreported or undercounted medical voucher and insurance reimbursements mean revenue that was earned is never confirmed as received. On the expense side: clinics regularly underclaim deductible expenses, costing real tax money, and fail to identify cost overruns until they show up as reduced profits at year-end. Together, the result is a profit figure that does not reflect what actually happened, which cannot be corrected quickly once months have passed.
Enquire About Clinic Income & Expense Management
Tell us your clinic type and what your current records look like. We'll propose an income and expense tracking structure that fits your clinic.
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