Annual Returns, Statutory Records, Company Changes: Handled On Time, Every Time
Every Hong Kong private limited company, including clinic operating companies, must maintain statutory records and file annual returns with the Companies Registry. Missing deadlines means penalties: HK$870 for the first offence, rising sharply for repeat failures. Directors bear personal responsibility for ensuring these obligations are met. BM acts as company secretary for over 100 clinic operating companies, ensuring every filing deadline is met and every company change is properly recorded.
How Clinic Companies Typically Fall Behind on Compliance
The company secretary situations BM most frequently encounters with new clinic clients: annual returns not filed for one or more years, with accumulated penalties that exceed what a secretary service would have cost; statutory registers that haven't been updated since incorporation, still showing directors or shareholders who left years ago; address changes that happened in practice but were never notified to the Companies Registry; and clinic operators who believe someone is tracking these obligations but have never confirmed who. Most commonly, the assumption is that whoever helped set up the company is still watching it, and they are not.
Who This Suits
- All Hong Kong private limited companies operating as clinics
- Clinic operators who have incorporated but don't have a dedicated company secretary
- Clinics that have been operating for several years and are uncertain whether all filings are current
- Clinics going through changes: director additions, resignations, shareholder changes, address updates
- Clinic groups where multiple operating entities need coordinated secretary services
What's Included
How It Works
Audit Existing Filings
We review the company's statutory file, confirm whether all annual returns are current, identify any gaps, and flag any pending changes that need to be filed.
Set Up the Compliance Calendar
We establish a filing calendar specific to your company's incorporation date and filing history, with advance notice sent before each deadline.
Ongoing Maintenance
We handle all routine annual filings and process any company changes, director, shareholder, address, promptly as they arise. Nothing falls through the cracks.
What You Get
The Cost of Falling Behind on Statutory Filings
Late annual returns: HK$870 for the first offence, rising significantly for each subsequent year of non-compliance, and accumulating until the return is actually filed. Inaccurate statutory registers create problems when the company needs to be valued, transferred, or audited. Directors bear personal legal liability for failed statutory filings under the Companies Ordinance. For clinic operators, professional licensing authorities and healthcare regulators may also require current company documentation; outdated records create compliance risk that extends beyond the Companies Registry.
Enquire About Company Secretary Services
Tell us your company name, incorporation date, and whether annual returns are current. We'll confirm what's due and when.
WhatsApp Us Now